Data Protection & Privacy Policy

Data Protection and Privacy Policy: 18th May 2018

Here at Little Gulls Beach & Forest School we take your privacy seriously and will only use your personal information to process your bookings and to provide the products and services you have specifically requested from us. We will never sell or rent your information to third parties for their marketing purposes.

This policy aims to inform you:

  • Why we collect your personal data;
  • How we use and store your personal data;
  • How to amend or delete your personal data that we hold (your rights);
  • Other services that we use and their privacy policies.

For session bookings made through Bookwhen.com – How we use your information:

Any information submitted, by you, when booking at Little Gulls Beach & Forest School will only be used for the administration of the sessions and to ensure your health and safety when you attend a Little Gulls Beach & Forest School session.

By submitting a booking with Little Gulls Beach & Forest School you consent to us using your personal information for safety purposes and, if necessary, consent to us sharing the personal data submitted with the Emergency Services and our Public Liability Insurance provider (Birnbeck Finance Ltd – 129 High Street, Worle, Weston-super-Mare, BS22 6HQ – https://www.birnbeckinsurance.co.uk/).

The personal data we hold for our Beach & Forest School sessions includes:

  • Your name (the name of the adult making the booking);
  • Your child’s name (the name of the child attend the Little Gulls Beach & Forest School Session;
  • Your address
  • Your telephone number;
  • Your email address;
  • The name of an emergency contact;
  • The telephone number of an emergency contact;
  • The details of any pre-existing medical conditions or allergies you have advised us of;
  • The details of any Special Educational Needs you have advised us of.

By submitting a booking you will also consent to photographs being taken during the session(s) you have booked and understand that these may be used for Little Gulls Beach & Forest School promotional purposes.

By submitting a booking you are consenting to us holding your own personal data, but are also giving parental consent to us holding the personal data of your child (who is attending the session) on their behalf. However, your individual rights under the General Data Protection Regulations are the same.

Your personal details will be recorded, processed and kept securely in both paper and digital formats by Little Gulls Beach & Forest School in accordance with the General Data Protection Regulation. We will continue to hold your personal data after the sessions for insurance purposes.

Your booking was made through bookwhen.com who will also hold your personal information – a copy of bookwhen.com’s privacy policy can be found here: https://bookwhen.com/privacy. Payment for your booking was made through Paypal, who will also hold some of your personal data – a copy of Paypal Service’s privacy policy can be found here: https://www.paypal.com/en/webapps/mpp/ua/privacy-full

Email Newsletter maintained through MailChimp – How we use your information:

Little Gulls Beach & Forest School use a email mailing list for marketing purposes using the services provides by MailChimp. You will only receive our marketing email if you opted in via the sign up form hosted on the MailChimp site or if you have specifically consented in writing to receiving our marketing emails.

The personal data we hold for our marketing emails includes:

  • Your name;
  • Your email address.

We will only hold this information on the MailChimp website and will only hold it for the duration of us sending you marketing emails through this service. All marketing emails will include an ‘unsubscribe link’. Mailchimp will also hold this personal data – a copy of the MailChimp privacy policy can be found here: https://mailchimp.com/legal/privacy/

Your rights to amend or delete your data

You may ask us to amend or delete your personal data we that hold at any time, by email to hellolittlegulls@gmail.com or writing to Little Gulls Beach & Forest School, 2 Allenby Avenue, Deal, CT14 9AZ.

However, if you request the deletion of your data prior to attending a session that you have booked, we will have to cancel your booking for health and safety reasons.

Any requests regarding your data will be processed in 30 days.

The person maintaining your data is Rachel Stevens-Hall

(trading as Little Gulls Beach & Forest School).

Other services used by Little Gulls Beach & Forest School

Little Gulls use a number of external services for marketing purposes, who may also collect your personal data when you visit and use their web services:

Our website www.littlegulls.com is hosted by WordPress – a copy of WordPress’s privacy policy can be found here: https://en-gb.wordpress.org/about/privacy/.

We use Facebook Services through Facebook pages www.facebook.com/littlegulls and Instagram www.instagram.com/littlegulls – a copy of Facebook Services’ privacy policy can be found here: https://www.facebook.com/about/privacy/update?ref=old_policy.

The most up to date version of this Data Protection & Privacy Policy can be found at

www.littlegulls.com